Learning GTD
Thanks to cc for the share, I once again realized the importance of time management.
Time management is the foundation of self-management. I’ve been learning about it, but mostly in bits and pieces from the internet, without a structured approach. One principle of GTD I use frequently is, “If something’s worth doing and can be done in two minutes, do it now.”
Today, I had a lighter workload and spent a lot of time studying GTD (getting things done) to apply it better and boost my life efficiency.
I’ve always used Google Calendar, but after trying Remember The Milk today, I found it more useful. Plus, I can display and interact with it directly in my iGoogle using a gadget. Very convenient.
To reinforce my understanding of the GTD process, I drew this diagram based on others’ work.
——————————-Excerpt from Baidu on GTD—————————————————-
The basic method of GTD can be divided into five steps: Collect, Process, Organize, Review, and Execute.
Collect: List all your unfinished tasks (called “stuff” in GTD), and put them in an inbox. This inbox can be a physical folder or basket, and you’ll also need paper or a PDA to jot down different items. The key is to clear your mind by recording everything.
Process: After putting stuff in the inbox, regularly or irregularly process it to empty the inbox. Sort stuff by whether it’s actionable. For non-actionable items, further categorize them into reference material, things to handle in the future, or trash. For actionable items, consider the two-minute rule: if it can be done in two minutes, do it immediately; if not, organize the next steps.
Organize: In my view, organizing is the core step of GTD. Organizing divides into managing reference material and organizing next actions. Managing reference material involves a document management system, while organizing the next steps includes creating lists like the Next Actions list, Waiting list, and Future/Some Day list.
The Waiting list is for tasks delegated to others, and the Future/Some Day list holds delayed plans without specific deadlines. The Next Actions list is for immediate tasks, and if a project involves multiple steps, it should be broken down.
A significant difference between GTD and a typical to-do list is further detailing, such as noting actions by location (by the computer, office, phone, store, etc.) so that when you’re at these places, you instantly know what to do.
Review: Reviewing is crucial and should be performed weekly. By reviewing and updating all your lists, you ensure the GTD system operates smoothly. Planning for the coming week may also occur during these reviews.
Execute: Now, you can start acting according to each list. Actions may vary based on your environment, available time, energy, and importance when selecting items from your lists to tackle.